Overview

The key to the financial success of a project is managing costs. Failing to control material purchases and equipment rentals can have a devastating impact on financial performance. This application was designed by subcontractors for subcontractors. It is an intuitive, easy to navigate application that will standardize the purchase order process and allow the project manager to be in charge of all purchases related to the projects that they manage. Using the power of Kahua and its built in workflow capabilities, ensures that proper approval protocol has been met for all purchases. Unique features allow for the capture of relevant data for a variety of transaction types, giving the project manager the information necessary to control and analyze all types of transactions. Some key features are:

• Built in workflow which allows for seamless routing for proper approval.
• Capture all relevant for each transaction type enabling more efficient cost management.
• Can be matched item by item with subsequent receiving documents and invoices.
• Items can be selected from custom items libraries such as inventory, favorites list, bid take-off, etc.
• Create project specific buy lists from existing material lists.
• Allows for easy creation of itemized quote requests and purchase orders.
• Built in work flow allows for seamless request and receipt of itemized quotes.
• Reconciles purchases with bid takeoff budgeted items.

Vendor Management

• Route new vendor forms to vendor for completion.
• Route completed vendor forms to accounting/vendor administrator for approval and vendor ID.
• Allows for easy creation of quote requests and purchase orders.
• Ensure that all required documents and info are obtained from vendor.
• Control approved vendors for each project.

• Obtain quotes with ease by selecting from an existing items list (bid take-off, favorites, budget items, etc.).
• Submit quote requests via built in workflow for missing pricing and item info.
• Create buy lists from vendor quotes and seamlessly create purchases orders from buy lists.
• Route purchases orders for proper approval and monitor the status of each purchase order.
• Track receipts with against PO’s (can be done seamlessly if using separate Receiving app).
• Track invoices against PO’s and receipts.
• Integrated with Materials Reconciliation app that allows for a reconciliation between actual purchases and the bid take-off.

• Material tracking app allows each item purchase to be tracked against its bid take off/original budget.
• Variances are identified for each item.
• Drill down to source document for item purchases.

• Issue equipment rental purchase orders that capture all relevant information that might affect the cost of renting equipment.
• Track equipment drop off and pickups minimize idle equipment time and unnecessary overages.
• Compare against invoices to minimize hidden charges.
• Document and communicate any damages that are apparent upon receipt.

• Take control over contracted labor/services spending.
• Set not to exceed limits on services.
• Use built in workflow to request and receive quotes from service providers.
• Store documents such as service contracts, subcontracts, warranties, etc.